BOARD MEETING MINUTES

REGULAR MEETING
Saturday, August 16, 2014

A.    CALL TO ORDER/ROLL CALL

President Boucke called the Regular meeting of the Board of Directors of the Stinson Beach County Water District to order on Saturday, August 16, 2014, at 9:30 a.m., at the Stinson Beach County Water District office, located at 3785 Shoreline Highway, Stinson Beach, CA 94970.

Directors present:
Barbara Boucke, President
Lawrence Baskin, Vice President
Sandra Cross, Director
Morey Nelsen, Director

Directors absent:
Jim Zell, Director

Treasurer present:
Judy Stemen

General Manager present:
Ed Schmidt

Staff present:
Rich Souza - District Engineer
Helma Schwendig - Office Supervisor

B.    SETTING OF AGENDA

The agenda was unanimously adopted as set.

C.    PUBLIC EXPRESSION

Lance Meade, a local resident, stated that he recently filed a formal, written complaint with the District against a new neighbor who he believed was adding an additional bathroom without a permit. Mr. Meade feels that revealing a complainant's name in correspondence from the District to the homeowner will create a reluctance of other town members to report unpermitted construction. The Board decided that the topic of anonymous complaints will be discussed at a future committee meeting.

D.    PUBLIC HEARING

1. Discussion and possible direction to staff re: SBCWD Ordinance No. GB-2014-02 Amended and Restated Water Rationing Ordinance.
   The General Manager summarized the 7 page Water Rationing Ordinance, an amended and restated ordinance declaring a water shortage emergency and establishing regulations and restrictions for water rationing during the water shortage emergency. The Ordinance has been reviewed numerous times and fine-tuned, including input from local residents. Water rationing and the excess water use charge will only be implemented if the District reaches its Triggering Point for rationing, which is defined as the 7th day in a row during which the average of all storage water tanks have failed to refill to 70% of their capacity.
   
   The District shall suspend the implementation of the rules and regulations if there has been sufficient rainfall so that all the storage tanks are refilling to at least 70% of capacity for 7 days in a row; however, rationing may be implemented again if a Triggering Point occurs. The draft Ordinance was published in its entirety in the Marin Independent Journal in early August.
   
   The Board reviewed the five letters from homeowners protesting the excess water use charge and are part of the public record. The Board also listened and responded to comments and questions from the public in attendance.
   
   Vice President Baskin moved to adopt draft Stinson Beach County Water District Ordinance No. GB-2014-02 Amended and Restated Water Rationing Ordinance, and changing the word "may" to "shall" on page 6, subsection 4. ENFORCEMENT/FINES, third paragraph, line 4. Also, adding on page 7, SECTION 6. DROUGHT EXCESS WATER USE CHARGE, at the end of the second paragraph, the words "and after the issuance of the first month's warning."
   
   Director Cross seconded the motion. The motion passed unanimously by the four Board members in attendance: President Boucke, Vice President Baskin, and Directors Cross and Nelsen. A complete copy of the Ordinance has been placed on the District's website.
2. Discussion and possible direction to staff re: SBCWD Ordinance No. GB-2014-03, An Ordinance Implementing State Water Resources Control Board Drought Emergency Regulation.
   Patrick Miyaki, the District's counsel, explained that the provisions in draft Ordinance No. GB- 2014-03, an Ordinance Implementing State Water Resources Control Board Drought Emergency Regulation, are mandatory. The State Water Resources Control Board requires water agencies to implement conservation measures for outdoor water consumption. Failure by the District to enforce this requirement will subject the District to a $10,000 fine and possible jail sentence. District staff recommended that Wednesdays and Sundays be the two days allowed for outside watering, as this will give staff three days to refill its water storage tanks before the next outside watering day.
   
   Director Nelsen motioned to adopt draft Ordinance No. GB-2014-03. Director Cross seconded the motion. The motion passed unanimously by President Boucke, Vice President Baskin, and Directors Cross and Nelsen. Ordinance No. GB-2014-03 has been placed on the District's website.
3. Discussion and possible direction to staff re: a Waiver Request for replacing a holding tank with an Alternative Wastewater System at 3462 Shoreline Highway, Sand Sea Beach Inc. [formerly known as Glad Hand Inc.], (Al Engel) Owner, Acct. #04260.
   This new alternative system will replace the 1,500 gallon holding tank which serves two existing residential cabins. A commercial office building, also located on the 6,200 square foot lot, connects into the neighboring parcel's (Sand Dollar Restaurant's) standard gravity fed septic system.
   
   Waivers are required to the following Title IV Onsite Wastewater Management Code Sections: 4.15.100 Site Criteria - Setbacks from the septic system to the side property line and site retaining walls, Sec. 4.15.300 Septic Tank Construction and Size, to utilize a 1,060 gallon polyethylene tank, Section 4.15.640 Dispersal Fields, to allow a single (150%) dispersal field and Sec. 4.19.010 Use of Alternative Wastewater System Designs.
   
   The dispersal field design includes two pretreatment devices (Puraflo Peat Fiber modules) over a gravel and sand bed. Tanya Leffler, an onsite wastewater specialist from Jensen Precast, Fontana, CA, distributed material describing the Peat Fiber Biofilter, the first of its kind to be used in a dispersal field in Stinson Beach.
   
   Based on the use of the raised bed dispersal field and the soil profile results, the bottom of the leach field meets the three feet of vertical separation from groundwater. Maximum/design flows from the commercial office building and cabins are expected to be 75 and 117.5 gallons per day, respectively.
   
   Director Nelsen made a motion to approve draft Resolution No.WW-2014-04, Granting a Waiver to the Requirements of the Stinson Beach County Water District Wastewater Treatment Regulations Ordinance No. 2012-01 to Reduce Site Criteria, to Utilize a 1,060 Polyethylene Septic Tank, to Utilize an Alternative Wastewater System Design with a Single Dispersal Field for Property Located at 3462 Shoreline Highway, Stinson Beach. Vice President Baskin seconded the motion. The motion passed unanimously by President Boucke, Vice President Baskin and Directors Cross and Nelsen.

E.    GENERAL BUSINESS

1. Discussion and possible direction to staff re: Agreement for Professional Bookkeeping Services.
   Five well qualified applicants had been interviewed for the bookkeeping position. The finalist is Robyn Dismuke, an employee of 14 years with the District's auditors, Maze and Associates. The Agreement had been reviewed by the District's Legal Committee. Vice President Baskin moved to approve the Agreement for Professional Bookkeeping Services. Director Nelsen seconded the motion. The motion passed unanimously by President Boucke, Vice President Baskin and Directors Cross and Nelsen.
2. Discussion and possible direction to staff re: Local Agency Notice to Board of Supervisors, "Conflict of Interest Changes."
   The Board directed staff to forward the 2014 Local Agency Biennial Notice to the Board of Supervisors, verifying that the District has reviewed its Conflict of Interest Code and has determined that no amendment is required at this time.
3. Discussion and possible direction to staff to accept a proposal from AshLin Pacific to perform additional work on the Calles water line replacement project.
   The District had requested a cost estimate from AshLin Pacific Construction, Inc. to perform the 3 tie-ins of the new 4" water lines to the existing water main line. Originally, District staff was slated to do these tie-ins, but staff time is already being utilized to respond to leaks found along the old water lines and help with line locations, etc. The cost proposal of $35,619.40 had been discussed at the August 14, 2014 Water Operations Committee Meeting. Director Nelsen moved to give the General Manager direction to proceed with AshLin Pacific's RFP#1 for $35,619.40. Vice President Baskin seconded the motion. The motion was approved unanimously by President Boucke, Vice President Baskin, and Directors Cross and Nelsen.

F.    APPROVAL OF MINUTES

Vice President Baskin moved to approve the minutes of July 19, 2014. Director Nelsen seconded the motion. The motion was approved by President Boucke, Vice President Baskin and Directors Cross and Nelsen.

G.    APPROVAL OF DISBURSEMENTS

Director Cross moved to approve the disbursements of July 15, 2014. Director Nelsen seconded the motion. The motion was approved by President Boucke, Vice President Baskin and Directors Cross and Nelsen.

H.    MANAGER'S REPORT

The General Manager discussed his monthly report. The pump testing of the Leonard Well has been completed and the well averages approximately 15 gallons per minute. However, the District's emergency usage would be limited to 15 days per year. If the District receives its applied for grant, it will propose to drill its own well at the Water Treatment Plant site.

Holladay Engineering, the designer of the new leach field for the GGNRA, inquired if they had to follow the District's Title IV code exactly. They do not, but were requested to inform the District, out of courtesy.

Good progress is being made in finalizing the CalPERS audit relating to correction of payroll reports.

The Regional Water Control Board has been reminded to review the District's proposed changes to Title IV, which include gray water systems standards.

I.    COMMITTEE REPORTS

None.

J.    CORRESPONDENCE

The Board reviewed the correspondence.

K.    ADJOURNMENT

The motion to adjourn the meeting was approved by unanimous vote. The meeting was adjourned at 12:05 p.m.