BOARD MEETING MINUTES

SPECIAL MEETING
WEDNESDAY, MAY 4, 2005

A.    CALL TO ORDER/ROLL CALL

President Jim Zell called a Special Meeting of the Board of Directors of the Stinson Beach County Water District to order at 5:00 p.m. on Wednesday, May 4, 2005, at the District Office located at 3785 Shoreline Highway in Stinson Beach, California.

Directors present:
Jim Zell, President
Scott Tye, Vice President
John Gilbert, Director
Elizabeth Sapanai, Director
Joe Veit, Director

Treasurer Present:
Barbara Boucke

Staff present:
Richard Dinges, General Manager/Secretary to the Board

B.    PUBLIC EXPRESSION

Jeffery Trotter, of Shakespeare at Stinson, thanked the Board for approving portable toilet use for the upcoming 2005 season. He stated that the Board had asked Shakespeare at Stinson to upgrade the septic system as well as to get permanent bathrooms for the theatre by next year. Mr. Trotter expressed concerns regarding his review of the 2001/2002 planning process of the Marin County Planning Commission, the Marin County Board of Supervisors, and the Stinson Beach County Water District. He stated that he could not find mention of upgrades or permanent toilets in the records reflective of two-and-a-half years of planning. He stated his desire to comply, but that to his knowledge, no public agency had stated that the toilets needed to be upgraded. He went on to say that all of his structures are temporary in nature and that there are no permanent structures involved. Mr. Trotter stated that the planning of Shakespeare at Stinson was approved by all other public agencies except for the Stinson Beach County Water District thus far. Mr. Trotter stated that Mr. Dinges suggested he call and work with septic engineer Paul Tanner on writing a letter regarding the capacity of the septic system. Mr. Trotter requested a meeting with the District Wastewater Committee and stated that this issue be brought again before the Board of the Stinson Beach County Water District. He stated that in the beginning, Bonnie Jones had suggested up-grading the septic system, but during the two- and-a-half years of planning, there were no permanent toilets approved and there was never any mention of up-grading the septic system. Mr. Trotter stated that he hoped the District could review the paperwork for Shakespeare at Stinson because, until now, he had never heard mention of permanent toilets in two-and-a- half years of planning.

C.    SETTING OF AGENDA

The General Manager requested Item 3, Labor Negotiations, be moved ahead of item 2, Performance Review. Motion to revise the agenda a proposed made by Director Zell, seconded by Director Sapanai, revised by unanimous vote.

D.    CLOSED SESSION

1. Conference with Legal Counsel Regarding Anticipated Litigation: The Board met in closed session under Government Code Section 54956.9 with District Counsel, Ray McDevitt, to discuss possible litigation.
3. Conference with Labor Negotiator: The Board met in closed session under Government Code Section 54957.6 with the designated employee representative, Mr. Toby Bisson, to discuss items submitted by employees during the Meet and Confer process.
2. Annual Performance Review of General Manager: The Board met in closed session under Government Code Section 54957.6 with General Manager, Richard Dinges to review the General Manager's performance evaluation.

E.    RETURN TO OPEN SESSION

The Board Returned to Open Session at 7:20 p.m. Director Zell disclosed that as regards item one, the Board received a report from Alan Lilly and Ray McDevitt with respect to initiating litigation in one case and that the Board gave direction to Counsel, and as regards item three, that the Board accepted the draft resolution in concept to be scheduled at the June meeting for consideration and will consider the request to re-review the budget status and salaries in December of 2005, and as regards item two, that this item was continued to the June Regular Meeting by Board consensus.

F.    GENERAL BUSINESS

4. Review of Draft Budget for Fiscal 2005-2006: Mr. Dinges summarized the Manager's Report, referencing the 2001 Bartle Wells, Inc. rate report. Mr. Dinges stated that the proposed increase for tier one from $1.56 per 100 cf to $1.64 per 100 cf was comparatively low on the fee schedule, but in tune with the rest of the schedule as it is built up through the 15%. Mr. Dinges stated that the proposed increases for tiers 1 and 2 were calculated at 5%, tiers 3 and 4 at 10% and tiers 5, 6 and 7 at 15%. He confirmed the revised base fee to be in line with the 2001 Bartle Wells, Inc. report. Mr. Dinges stated that the revisions to the fee structure and tiers would bring the Budget into the black by $44,995. He continued that the District had only anticipated $26,000 from ERAF; yet beneficially received $56,000. Mr. Dinges concluded his discussion by saying that he would keep a closer look at the budget for the upcoming year. He then asked if the review was helpful and the Board agreed that it was. Treasurer Boucke remarked that Mr. Dinges responded to the Board's request in terms of the tier grades and getting the District into the black. Director Sapanai asked about the storage containers for the District's Field Supplies. Mr. Dinges responded that he was looking into the matter. President Zell asked that the detailed review be put off until the next meeting and the Board agreed.

G.    COMMITTEE REPORTS

None.

H.    ADJOURNMENT

Motion to adjourn made by Director Veit, seconded by Director Tye, meeting adjourned at 7:30 p.m. by unanimous vote.