BOARD MEETING MINUTES
REGULAR MEETING
SATURDAY NOVEMBER 19, 2022 | 9:30 AM (VIA ZOOM)
A. CALL TO ORDER/ROLL CALL
The meeting was called to order by President Nelsen at 9:30 am.
Directors present:
Morey Nelsen, President
Jim Zell, Vice President
Lawrence Baskin, Director
Barbara Boucke, Director
Sandra Cross, Director
General Manager present:
Kent Nelson
Staff present:
Marc Matheson - Executive Assistant
Guests present:
Troy Pearce, AYS Engineering Group Inc
Trevor Taniguchi, Hanson Bridgett LLP
B. TELECONFERENCE AUTHORIZATION
Consider and reaffirm Resolution GB 2022-08 making findings pursuant to Assembly
Bill 361 in order to hold a teleconference meeting during a proclaimed state of
emergency.
Director Baskin motioned for approval, which Director Boucke seconded; the board
voted unanimously for approval. Subsequent discussion touched on the Governor's
recent determination to end the COVID State of Emergency in February 2023.
Attorney Taniguchi will provide an analysis of future meeting options available to the
Board.
C. APPROVAL OF MINUTES
For October 15, 2022.
Director Baskin motioned for approval, which Director Boucke seconded; the board
voted unanimously for approval.
D. ADOPTION OF AGENDA
Director Baskin motioned for approval of the agenda, which Director Boucke seconded; the board
voted unanimously for approval.
E. PUBLIC COMMENT
President Nelsen initiated a discussion of the annual employee appreciation event,
held in December until the onset of the pandemic. Director Baskin proposed a delay
of the event until springtime and continuance of discussion until the March 2023 board
meeting. Director Boucke proposed an appreciation gift card to staff as had been done
in the past two years; the Board agreed and will discuss further at its December
meeting.
F. PUBLIC HEARING
-
Discussion and possible direction to staff regarding Resolution WW 2022-17 granting
a variance for use of a new alternative wastewater systems design at 247 Seadrift
Road, Bill Longwell (owner), Account 7420.
General Manager Nelson initiated the discussion, followed by Civil Engineer Pearce, who reviewed the proposal. Wastewater Committee chair Cross affirmed the committee's approval. Director Zell motioned for approval, which Director Cross seconded; the board voted unanimously for approval.
G. GENERAL BUSINESS
-
Consideration and approval of the adoption of a consent calendar for future
meetings.
General Manager Nelson reviewed the proposal, citing among other benefits the Board's potential ability to approve multiple general business issues while retaining the option of agendizing any consent calendar items it may wish to review further.
The Board authorized the adoption of a consent calendar for future meetings. -
Consideration and approval of new proposed maximum solid waste rates and
authorization to begin Proposition 218 process.
General Manager Nelson reviewed the District's contract negotiations with the vendor, Recology Sonoma Marin.
Attorney Taniguchi responded to questions regarding the proposed rates and edits to the draft Board resolution. Based on those edits, Director Baskin motioned for approval of Resolution GB 2022-09, which Director Cross seconded. The board voted unanimously for approval.
The Board directed the General Manager to proceed with Proposition 218 notification regarding the new solid waste rates. -
Review and discussion of current District finances.
General Manager Nelson reviewed the financial reporting materials distributed for the meeting. He queried the Board as to how much of these quarterly reports it might wish to examine at future Board meetings, given that the Finance Committee reviews the reports on a monthly basis.
Finance Committee chair Boucke recommended referring to the Board only the quarterly balance sheet and the two quarterly profit and loss for budget versus actual reports for water and for wastewater operations.
H. APPROVAL OF DISBURSEMENTS
September 20, 2022 through October 17, 2022. Director Boucke motioned for approval, which Director Baskin seconded; the board
voted unanimously for approval.
J. STAFF REPORTS
1) Treated Water Flow Report
2) Tiered Water Usage Report
3) Operations and Maintenance Report
4) Wastewater Failed Systems Report
General Manager Nelson reviewed each of the reports, noting the continuing healthy
water storage data in the range of 90% capacity; informing the Board that letters to
the top ten residential water usage accounts had been sent; noting that Hanson
Bridgett is looking into options for fining high usage residential customers; and
complimenting Wastewater Supervisor Chris Kelley and Wastewater Engineer Rich
Souza for their work in monitoring failed wastewater systems.
J. GENERAL MANAGER REPORT
General Manager Nelson touched on each of the points of his report and invited
questions from the Board. The Board approved the General Manager's information
technology update proposal, which will come before the Board at its December
meeting. The Board declined for the time being a request from the Community Center
for financial assistance with their legal review of the draft right of entry (ROE)
agreement.
Director Boucke complimented the General Manager's high usage letter and his
efforts overall at improving District operations. Director Baskin also complimented the
General Manager's work.
K. COMMITTEE REPORTS
None.
L. ADJOURNMENT
There being no further business, Director Baskin motioned for approval, which
Director Cross seconded. The meeting adjourned at 10:54 am.
The next regular meeting takes place on Saturday, December 17, 2022, at 9:30 a.m.