BOARD MEETING MINUTES

REGULAR MEETING
Saturday, October 17, 2020

A.    CALL TO ORDER/ROLL CALL

President Lawrence A. Baskin called to order the Regular meeting of the Board of Directors of the Stinson Beach County Water District on Saturday, October 17, 2020, at 9:30 a.m., held via Zoom teleconferencing due to COVID-19 in accordance with the Governor's Executive Orders.

Directors present:
Lawrence Baskin, President
Sandra Cross, Vice President
Barbara Boucke, Director
Morey Nelsen, Director
Jim Zell, Director

Treasurer present:
Judy Stemen

General Manager present:
Ed Schmidt

Staff present:
Rich Souza - District Engineer
Marc Matheson - Temp Worker

B.    PUBLIC EXPRESSION

President Baskin raised the matter of the annual employee recognition dinner, in light of COVID- 19 protocols and limitations. After some discussion, the board agreed unanimously that in lieu of an in-person gathering each employee would receive a $100 gift card with a card signed by the board. The board directed that this be accomplished before mid-November.

Director Cross, and the board directed, that staff look into whether a portapotty has been permitted for the 20 or 30 block of Buena Vista Avenue, at the site of a wastewater system renovation.

C.    SETTING OF AGENDA

There being no modifications, Director Nelsen moved and Director Boucke seconded a motion to approve the agenda as presented. The motion was approved unanimously.

D.    APPROVAL OF MINUTES

Approval of the Minutes for September 18, 2020. Director Boucke noted the misspelling of the word "matter" on page two of the September minutes, following which the Board adopted unanimously a motion to approve the minutes as presented.

E.    FINANCIAL REPORTS

General Manager Schmidt led a review of the quarterly financial reports for the first quarter of the current fiscal year, i.e. July through September 2020. Water usage budgeting will be adjusted to reflect more accurately seasonal use. Wastewater revenue is up 17% due in part to increased construction and remodeling in the Seadrift neighborhood. Below-budget expenses are due in part to a build up of vacation liability created by staff not using available vacation benefits. Legal expenses are up and the Board was referred to an October 8th memo from Hanson Bridgett regarding outstanding unpaid invoices. Increased contract and outside service fees, due to the ongoing hiring of temporary administrative assistance, was noted.

Discussion touched on the pending lien payoff of $43,000; a fiscal year-end journal entry adjustment; and interest on the District's Local Agency Investment Fund (LAIF) account. Staff will follow up on these items as well as on an update of the capital improvements cash flow.

F.    APPROVAL OF DISBURSEMENTS

Disbursements for August 29 through September 24. There being no discussion, Director Nelsen moved, Director Cross seconded, and the Board adopted unanimously a motion to approve the disbursements as presented.

G.    MANAGER'S REPORT

General Manager Schmidt reviewed outreach made for the Administrative Assistant job opening and reported that two applications have been received so far. The deadline for applications is October 21st. He thanked the ad hoc committee for its work on the Recology waste management contract negotiations. He affirmed that staff are diligently staying on top of the pending lien payoff discussed earlier.

Discussion of the Tiered Usage Report led to direction to staff to follow up on telephone messages and with letters sent by registered mail.

H.    COMMITTEE REPORTS

Members of the Board may report on their respective committees. Director Nelsen reported on behalf of the ad hoc Recology contract committee that the committee continues to make progress. He reviewed the committee's October 14th summary and stated that a follow up report will be provided at the November board meeting. Discussion touched on a 5% cap on rate increases, based on a 2021-2022 base rate; the definition of the RRI formula applied by the vendor; and deferment of discussion of State Bill 1383 to the next Board meeting.

Director Cross, on behalf of the Wastewater Committee, reported that proposed Title IV amendments, already several years old, are being reviewed by the Regional Water Quality Control Board (RWQCB). She complimented the work of Wastewater Engineer Rich Souza in moving that process forward.

I.    CORRESPONDENCE

No correspondence was received.

J.    ADJOURNMENT

There being no further business, Director moved and the board unanimously approved a motion to adjourn, at 10:30am.