BOARD MEETING MINUTES

REGULAR MEETING
Saturday, September 19, 2020

A.    CALL TO ORDER/ROLL CALL

President Lawrence A. Baskin called to order the Regular meeting of the Board of Directors of the Stinson Beach County Water District on Saturday, September 19, 2020, at 9:30 a.m., held via Zoom teleconferencing due to COVID-19 in accordance with the Governor's Executive Orders.

Directors present:
Lawrence Baskin, President
Sandra Cross, Vice President
Barbara Boucke, Director
Morey Nelsen, Director
Jim Zell, Director

Treasurer present:
Judy Stemen

General Manager present:
Ed Schmidt

Staff present:
Rich Souza - District Engineer
Marc Matheson - Temp Worker

B.    PUBLIC EXPRESSION

Director Cross requested and the Board observed a moment of silence for the late Ruth Bader Ginsburg, Justice of the Supreme Court of the United States.

C.    SETTING OF AGENDA

There being no modifications, Director Nelsen moved and Director Zell seconded a motion to approve the agenda as presented. The motion was approved unanimously.

D.    PUBLIC HEARING

1. Discussion and possible direction to staff re: a Draft Resolution Granting Variance to the Requirements of the Stinson Beach County Water District Wastewater Treatment Regulations Ordinance No. 2014-04 to Install an Alternative Wastewater System for Property Located at 7230 Panoramic Highway, Stinson Beach
   
   Director Cross affirmed the approval of the Wastewater Committee. Director Boucke inquired about the name of the nearby watercourse; Engineer Souza responded that it is a small, unnamed tributary. Chairman Baskin inquired about the site drawing: Is a pipe proposed to run under the driveway? Engineer Souza responded that pipe laid at least two feet deep, as is in this case, is not prohibited. Director Zell pointed out a discrepancy regarding design plans on page 2, point "a" of the staff report - AYS Engineering credited whereas submitted plans are actually from Eckman Environmental Designs; Engineer Souza acknowledged and will correct the error. Ms. Hyland inquired about the project and processes followed by the District in such cases.
   
   There being no further discussion on the matter, Director Nelsen moved and Director Boucke seconded a motion to approve the resolution as proposed. The motion was approved unanimously.
2. Discussion and possible direction to staff re: a Draft Resolution Granting Variance to the Requirements of the Stinson Beach County Water District Wastewater Treatment Regulations Ordinance No. 2014-04 to Install an Alternative Wastewater System for Property Located at 168 Seadrift Road, Stinson Beach
   
   Following presentation by Engineer Souza and there being no further discussion, Director Zell moved and Director Cross seconded a motion to approve the resolution as proposed. The motion was approved unanimously.

E.    GENERAL BUSINESS

1. Discussion and possible direction to staff regarding the open position of Administrative Assistant.
   
   General Manager Schmidt outlined the need for filling the open staff position and the updated job description as approved by the Personnel Committee, proposing that the job be advertised in the Point Reyes Light and Marin Independent Journal. Director Boucke inquired about and General Manager Schmidt confirmed receipt of her updates to the job description, which highlight the administrative role as back up to and enhancement of the Accounts Technician position. Following brief discussion, President Baskin gave General Manager Schmidt the board's approval to proceed.

F.    APPROVAL OF MINUTES

Approval of the Minutes for August 15, 2020. Director Boucke raised the matter of Skelly meetings - mentioned on page 4 - pointing out that such meetings are not currently included in the District's personnel handbook. It was agreed that this should be corrected. There being no further discussion, Director Nelsen moved, Director Cross seconded and the Board adopted unanimously a motion to approve the minutes as presented.

G.    APPROVAL OF DISBURSEMENTS

Disbursements for July 30 through August 28. There being no discussion, Director Boucke moved, Director Nelsen seconded, and the Board adopted unanimously a motion to approve the disbursements as presented.

H.    MANAGER'S REPORT

General Manager Schmidt informed the board that Redwood Painting Company will initiate work on the Steep Ravine tank on September 28th, with an expected completion date of December 31st, and that a pre-launch meeting was held on August 28th without any issues or questions raised.

General Manager Schmidt reviewed the current cash flow, dated September 17th and circulated to the board by email prior to the meeting, noting the larger than usual Westamerica Bank balances required to meet an upcoming bond refinancing payment and the inclusion of projected ERAF (Education Revenue Augmentation Fund) income. The inclusion in this month's Manager's Report of property tax and ERAF income received this year so far back to 2017 was pointed out.

Next, General Manager Schmidt brought to the board's attention the post-performance report submitted recently for the $1 million Proposition 84 grant received six years ago. These reports are required confirmation that monies received have been used successfully.

Director Cross raised concern about District communication via the monthly newsletter regarding potential drought procedures. Following discussion, she offered to draft text for further clarification.

Treasurer Stemen provided an accounts receivable report indicating successful efforts by District staff in maintaining current receivables.

I.    COMMITTEE REPORTS

Director Zell reported on behalf of the Personnel Committee that the committee will present proposed updates to the District's personnel manual soon. Discussion proceeded to the status of Title IV amendments; General Manager Schmidt agreed to report back to the board on this issue.

The Finance Committee reported on their initial discussions of the Recology waste and recycling management contract, which expires at the end of the current calendar year. The committee's September 16th meeting had identified questions which were discussed the following day in a conversation between General Manager Schmidt, the District's legal counsel and Recology's representative. Meeting notes of the September 17th conversation had been distributed to the board by General Manager Schmidt via email prior to the board meeting.

Director Cross moved, Director Zell seconded and the board approved unanimously a resolution to appoint an ad hoc committee whose focus would be the Recology contract renewal. Appointed to this committee were Directors Boucke and Nelsen, and Treasurer Stemen, all three being members of the finance committee.

J.    CORRESPONDENCE

There was no discussion on the two items of correspondence received, from Oceanic Realty and Highway One Properties.

K.    ADJOURNMENT

There being no further business, Director Cross moved and the board unanimously seconded a motion to adjourn in honor of the late Supreme Court Justice Ruth Bader Ginsburg, approved unanimously at 10:35am.