BOARD MEETING MINUTES
REGULAR MEETING
Saturday, March 16, 2019
A. CALL TO ORDER/ROLL CALL
President Boucke called the Regular meeting of the Board of Directors of the Stinson Beach
County Water District to order on Saturday, March 16, 2019, at 9:33 a.m., at the Stinson Beach
County Water District office, located at 3785 Shoreline Highway, Stinson Beach, CA 94970.
Directors present:
Barbara Boucke, President
Lawrence Baskin, Vice President
Sandra Cross, Director
Morey Nelsen, Director
Jim Zell, Director
General Manager present:
Ed Schmidt
Staff present:
Rich Souza - District Engineer
Helma Schwendig - Office Supervisor
B. PUBLIC EXPRESSION
Peter Asmus, who is a Board member of the Stinson Beach Village Association and green
energy consultant, spoke briefly regarding the benefit of a microgrid for the community.
Microgrids are a way to provide emergency energy services during times of emergency. Solar
panels cannot be used if the grid goes down unless a battery is installed. The District's solar
panels had been installed by American Solar, a local company. Would the District be interested
in collaborating with the Stinson Beach Fire Department? Director Cross requested Peter to
write a summary for the next Board meeting.
C. SETTING OF AGENDA
The agenda was unanimously adopted as set.
D. PUBLIC HEARING
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Discussion and possible direction to staff re: a Variance Application for repair of a
wastewater system at 110 Seadrift Road, Molley and Richard Lowry, Owners, Account
No. 6060.
This application is to replace a failed system which failed a routine inspection on August 13, 2018. The septic tank was flooded due to a root problem that could not be repaired via maintenance. The property consists of approximately 23,650 square feet and the existing residence's habitable space is approximately 1,795 square feet. The project consists of installing a standard intermittent sand filter system. There is one variance request under Section 4.15.100 Site Criteria - Setbacks to reduce a pretreatment unit setback to a dispersal bed from 5 to 0 feet to allow for the continued use of an existing sports court.
The maximum daily discharge limit would be 300 gallons and average 200 gallons per day. There will be no increase in habitable space. Groundwater was estimated at 60 inches based on the moisture in the profile holes.
As the project is a repair/replacement, it does not require neighbor notification nor review by the Regional Water Quality Control Board. A maintenance service provider is not required. The Wastewater Committee had reviewed the application at its March 14, 2019 meeting. The Committee recommended that a finding be added to Page 1, item 2. of draft Resolution No. WW 2019-03 that the macropore space within the unsaturated sandy soils below the raised bed result in a highly permeable condition allowing for increased vertical movement of pretreated effluent into groundwater as compared to lateral movement towards the intermittent sand filter.
Director Nelsen moved to adopt draft Resolution No. WW 2019-03 Granting a Variance to the Requirements of the Stinson Beach County Water District Wastewater Treatment Regulations Ordinance No. 2014-04 to Reduce a Site Criteria Setback Requirement. Vice President Baskin seconded the motion. The motion was passed by the following 4 "ayes": President Boucke, Vice President Baskin, and Directors Cross and Nelsen. Director Zell voted "no."
E. GENERAL BUSINESS
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Review of the District's Draft Basic Financial Statements as at June 30, 2018.
John Cropper, of Cropper Accountancy Corporation, gave a good presentation of the District's Financial Audit as of June 30, 2018. From their report, Cropper Accountancy Corporation stated: "In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the business-type activities of each major fund of Stinson Beach County Water District, as of June 30, 2018, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America."
Financial Highlights included the following:
* For the fiscal year ended June 30, 2018, the District continued with the provisions of GASB Statement No. 68 and implemented Statement No. 75. This resulted in deferred inflows of $300,830 and deferred outflows of $521,481. The net position of the District's business-type activities decreased in fiscal 2018 by $204,069 compared to the net position of the District at June 30, 2017.
* Total operating expenses for 2018 increased by about $633,616. The reason for the increase is because the prior year payments for CalPERS pension shown as a deferred outflow asset on the 2017 financial statements was reversed to expense in the current year.
* The District's business-type activities from operating revenues in 2018 increased by a net $75,122 compared to 2017 as a result of higher water usage and leaks.
* The District in 2018 increased its capital assets by a net $505,609 (after depreciation) as a result of additions from construction of the new water lines and for a new well.
The Board accepted the draft Financial Audit as prepared by Cropper Accountancy Corporation.
F. APPROVAL OF MINUTES
Director Nelsen moved to approve the minutes of March 2, 2019. Vice President Baskin
seconded the motion. The motion was passed unanimously by President Boucke, Vice
President Baskin and Directors Cross and Nelsen. Director Zell had been absent at the March 2
meeting.
G. APPROVAL OF DISBURSEMENTS
Vice President Baskin moved to approve the disbursements of February 21, 2019. Director
Nelsen seconded the motion. The motion was passed unanimously by President Boucke, Vice
President Baskin and Directors Cross, Nelsen and Zell.
H. MANAGER'S REPORT
The General Manager discussed his monthly report. The twelve month cash flow report shows
there are insufficient funds to be expended for a desal study at the present time. The repairs to
the Laurel Water Tank will cost more than anticipated due to increased repairs needed to the
tank floor and rafters.
The District's Final Evaluation Report of its Water Supply & Drought Preparedness Plan is now
headed to the Department of Water Resources for final review. The District expects to receive
its $47,000 retainer within the next 45 - 60 business days.
Most of the Tiered Usage Report for February 2019 listed customer leaks reported by the
District's EyeOnWater software program.
I. COMMITTEE REPORTS
None.
J. CORRESPONDENCE
The Board reviewed the correspondence, which consisted of a
letter dated February 20, 2019 from the County of Marin Community Development Agency
Planning Division re: Possible Grant Funds to Help Homeowners Elevate Homes for Flood
Protection.
K. ADJOURNMENT
The meeting was adjourned at 11:05 a.m. The next regular meeting will be on Saturday, April
20, 2019, at 9:30 a.m.