BOARD MEETING MINUTES

SPECIAL MEETING
Thursday, June 21, 2018

A.    CALL TO ORDER/ROLL CALL



Directors present:
Jim Zell, President
Barbara Boucke, Vice President
Lawrence Baskin, Director
Sandra Cross, Director
Morey Nelsen, Director

General Manager present:
Ed Schmidt

Staff present:
Chris Kelley - Wastewater Inspector
Helma Schwendig - Office Supervisor

B.    PUBLIC EXPRESSION

Bob Temer stated that he requested Dewayne Drew, Drew Construction, Troy Pearce, AYS Engineering, and Bob Farley, Coast Sanitary, to attend this meeting to answer any technical questions from the Board.

C.    SETTING OF AGENDA

The agenda was unanimously adopted as set.

D.    PUBLIC HEARING

1. Discussion and possible direction to staff re: a Variance Application for a new alternative wastewater system at The Sand Dollar Restaurant, 3452 Shoreline Highway, AGASA, Ltd., Owner, Account No. 4220.
   As discussed at the Board meeting on Saturday, June 16, 2018, the Wastewater Committee met on Monday, June 18, 2018, to review the application and variance requests to replace a failed commercial wastewater system at the Sand Dollar Restaurant. One year ago, on June 21, 2017, the existing wastewater system failed a routine inspection due to a flooded septic tank and diversion valve housing. Although there are 8 variance requests to Title IV, the Wastewater Committee recommended approval of the application as it is the best solution due to the site's limited area that is available for a new wastewater system. The existing septic tank and dispersal bed gravel and manifold system will be removed and disposed offsite.
   
   The wastewater discharge rate will not exceed the original Discharge Permit maximum and average of 1,100 and 733 gallons per day, respectively. There is no proposed "New Construction" or "Change of Use" for the restaurant operation which will increase the design flow or strength of wastewater. As this application is considered a repair and replacement of a failed system, it does not require neighbor notification or to be reviewed by the Regional Water Quality Control Board. If additional flow were requested, then the project would be considered new construction and notification to the neighbors and RWQCB would be required. The purpose of the Special Meeting of June 21, 2018 is to speed up the review process by the Board, since the next Board meeting is scheduled for July 21, 2018.
   
   The 8 Variance Requests to Title IV are as follows:
   Section 4.15.100 Site Criteria - Setbacks
   * Reduce a septic tank setback to a building from 5 to 2-foot
   * Reduce a septic tank setback to a dispersal field from 5 to 1-foot
   * Reduce a septic tank setback to a downslope property line from 10 to 2-foot
   * Reduce a dispersal field setback to a downslope property line from 25 to 6-foot
   * Reduce a dispersal field setback to a building from 10 to 4-foot
   Section 4.15.310 Septic and Sump Tank Design Standards
   * Reduce the sump tank storage capacity from 100% to 74% of the daily maximum
   flow and dose volume
   Section 4.15.640 Dispersal Fields
   * To utilize undersized dual dispersal beds
   Section 4.19.010 Use of Alternative Wastewater System Designs
   * To utilize a recirculating textile filter
   
   The system components include:
   
   * 1,500-gallon Grease tank
   * 1,000-gallon Primary sump tank
   * Four 2,000-gallon Primary settling tanks (single compartment)
   * 2,000-gallon Processing/recirculating tank (single compartment)
   * Two AX-100 recirculating textile filters
   * 2,000-gallon Secondary sump tank
   * Hydrotek diversion valve
   * Two Dispersal beds
   * 30" diameter Pump-out basin
   
   Mr. Drew explained the various logistics involved in this challenging project, including the delay of equipment from Orenco. He also stated that a prior construction commitment precluded him from starting construction prior to October 1, 2018. He has also considered an early start of the rainy season and will place tarps as appropriate.
   
   Although construction is to be completed within 90 calendar days, the Board could extend the completion period if so warranted by the rain or other delays. Mr. Temer noted that a tremendous amount of work has been expended by everyone involved.
   
   Director Nelsen made a motion to adopt Draft Resolution No. WW 2018-04 Granting a Variance to the Requirements of the Stinson Beach County Water District Wastewater Treatment Regulations Ordinance No. 2014-04 for the Property Located at 3452 Shoreline Highway, Stinson Beach, listing 13 conditions of approval: a. through m. However, condition i. of the Resolution will be modified to change the construction commencement date by Monday, September 17, 2018 to Monday, October 1, 2018. A 14th condition was added for rain delay. Director Baskin seconded the motion. The motion passed unanimously by President Zell, Vice President Boucke, and Directors Baskin, Cross, and Nelsen.

E.    ADJOURNMENT

The meeting was adjourned at 10:41 a.m. The next regular meeting will be on Saturday, July 21, 2018, at 9:30 a.m.