BOARD MEETING MINUTES

REGULAR MEETING
Saturday, November 15, 2014

A.    CALL TO ORDER/ROLL CALL

President Boucke called the Regular meeting of the Board of Directors of the Stinson Beach County Water District to order on Saturday, November 15, 2014, at 9:30 a.m., at the Stinson Beach County Water District office, located at 3785 Shoreline Highway, Stinson Beach, CA 94970.

Directors present:
Barbara Boucke, President
Lawrence Baskin, Vice President
Sandra Cross, Director
Morey Nelsen, Director
Jim Zell, Director

Treasurer present:
Judy Stemen

General Manager present:
Ed Schmidt

Staff present:
Helma Schwendig - Office Supervisor

B.    SETTING OF AGENDA

The agenda was unanimously adopted as set.

C.    PUBLIC EXPRESSION

Director Nelsen reiterated his concern that the wooden buildings at the Bennett Pumping Station and Alder Grove Well be fireproofed as these areas are significant, key components of the District's water system. This will be discussed further at the next Water Operations Committee meeting on November 20, 2014.

The General Manager introduced Doreen Rodriguez-Urfer as the District's new Billing/Customer Service Representative, replacing Jackie Smale who retired on September 3, 2014. Doreen, who has resided in Stinson Beach for the past 16 years, stated she is excited to join the District staff on December 8.

D.    PUBLIC HEARING

1. Discussion on the status of a Compliance Program for a Change of Use Request; necessary for modifications being made at the Bolinas-Stinson Beach School in Stinson Beach.
   The Bolinas-Stinson School submitted a Septic System Evaluation Report which had been previously reviewed by the Wastewater Committee as its November 12 meeting. The report, prepared by Diversified Engineers, Inc., states that the total anticipated flow rate for the existing School and the new Pre-School building is far less than the original design. In order to accommodate classroom toilet and sink usage, a grinder pump will be installed. The next step is to perform a hydraulic load and dye test on the School's septic system. In order to save money for the school and speed up the process, the District's Wastewater Inspector, Chris Kelley, will perform this test. If the test result is satisfactory, the School can proceed to obtain a permit to connect the Pre-School to the School's existing septic system.
2. A second Public Hearing of an Ordinance (2014-04) that would amend Ordinance 2012-01, revising and updating Regulations related to the protection of ground and surface water and the discharge of waste and wastewater within the District, and revisions to the standards of design, construction, replacement, and repair of individual sewage disposal systems and graywater systems and the administration of said regulations and standards, (Title IV).
   Ordinance No. 2014-04 was first introduced at the regular Board meeting on Saturday, October 18, 2014. New findings listed in Section 3 of the Ordinance relate to new graywater standards that are more restrictive in Stinson Beach than the minimum requirements of the California Department of Housing and Community Development. These findings come about as a result of Stinson Beach's unique sensitive habitat which include high groundwater, special flood hazard areas, perennial and ephemeral creeks, Seadrift and Bolinas Lagoons, salt marsh wetlands, legal, non-conforming small lots, and decentralized/on-site wastewater systems.
   
   Vice President Baskin moved to adopt Ordinance No. 2014-04 which would become effective in 30 days. Director Cross seconded the motion. The motion passed 4 - 1. President Boucke, Vice President Baskin, and Directors Cross and Zell voted "aye." Director Nelsen voted "no," as he felt the District's new graywater provisions in Title IV are too onerous and the permit fees are too expensive.

E.    GENERAL BUSINESS

1. Possible discussion of a Grant Agreement with the State of California, if received by the District this week.
   As of November 15, 2014, the District has not received the grant award letter from the Department of Water Resources.
2. Discussion and possible action regarding: SBCWD, Onsite Wastewater Management Program Annual Report, to the Regional Water Quality Control Board, July 1, 2013 through June 30, 2014.
   The Report contains the onsite wastewater system, design review program, enforcement actions, water quality monitoring, inspection program, Board and staff actions, sampling schedules, maps, variances, waivers, permits, laboratory reports and public outreach. By consensus, the Board directed staff to electronically submit the Onsite Wastewater Management Program Annual Report to the California Regional Water Quality Control Board.

F.    APPROVAL OF MINUTES

Vice President Baskin moved to approve the minutes of October 18, 2014. Director Zell seconded the motion. Director Cross noted that, as a matter of record, it should be added to the minutes that a second letter dated September 16, 2014 was written to Blair Allen, Regional Water Quality Control Board, and again seeking approval of the proposed revisions to Title IV. Included were regulations implementing a District Graywater Program and the necessity for the District to proceed without Mr. Allen's comments. With this addition, the motion was approved by President Boucke, Vice President Baskin and Directors Cross, Nelsen and Zell.

Vice President Baskin moved to approve the minutes of the Special Board meeting of October 27, 2014. Director Zell seconded the motion. The motion was approved by President Boucke, Vice President Baskin and Directors Nelsen and Zell. Director Cross had been absent at the October 27 meeting.

G.    APPROVAL OF DISBURSEMENTS

Director Nelsen moved to approve the disbursements of October 8 and October 22, 2014. Director Cross seconded the motion. The motion was approved by President Boucke, Vice President Baskin and Directors Cross, Nelsen and Zell.

H.    MANAGER'S REPORT

The General Manager discussed his monthly report. The Draft Environmental Information Forms and Draft Project Performance Monitoring Plans for the District's grant projects have been completed. Three of the District's four projects (Water Meter Replacements, Patios Pipelines Replacement, and Calles Pipelines Replacement) are exempt from California Environmental Quality Act (CEQA) compliance. However, the fourth project, a new Supplemental Groundwater Well, requires a Mitigated Negative Declaration to be prepared.

Allan Richards of Stetson Engineers has been requested to prepare a preliminary evaluation of the Leonard Well as an emergency source of water.

Director Nelsen attended the Stinson Beach Village Association meeting on November 1, 2014, where a design of the GGNRA's new proposed wastewater system was presented.

Director Zell will attend the next meeting of the Mosquito Council on November 17, 2014.

I.    COMMITTEE REPORTS

None.

None.

K.    ADJOURNMENT

The motion to adjourn the meeting was approved by unanimous vote. The meeting was adjourned at 11:05 a.m.