BOARD MEETING MINUTES

REGULAR MEETING
SATURDAY, JUNE 18, 2011

A.    CALL TO ORDER/ROLL CALL

In the absence of President Tye, Vice President Sapanai called the Regular meeting of the Board of Directors of the Stinson Beach County Water District to order on Saturday, June 18, 2011, at 9:30 a.m., at the Stinson Beach County Water District office, located at 3785 Shoreline Highway, Stinson Beach, CA 94970.

Directors present:
Elizabeth Sapanai, Vice President
Lawrence Baskin, Director
Barbara Boucke, Director
Jim Zell, Director

Directors absent:
Scott Tye, President

General Manager present:
Ed Schmidt

Staff present:
Helma Schwendig - Administrative Asst.

B.    PUBLIC EXPRESSION

None.

C.    SETTING OF AGENDA

The agenda was unanimously adopted as set.

D.    PUBLIC HEARING

1. Discussion and possible direction to staff re: revision of SBCWD Resolution No. WW- 2005-01 for 25 Lincoln Avenue, Stinson Beach, owner Ms. Lisa Gansky, Account #04800, Mike Brown, Brown & Brown Construction.
   The General Manager gave a brief history of the project. This is a Resubmitted Design (Redesigned Plan) Review application for a new single family residential unit of 1,111 square feet with an existing cottage of 233 square feet. Initially, when a prior 1,900 square foot building for the septic system was permitted in 2005, a condition of the permit provided that the detached cottage be removed. The septic system was constructed in 2007, but it was not completed. Two items needed to be done: (1) Performance testing of the telemetry control panel and (2) Hydraulic load and dye testing of the septic system by District staff. These two items depended upon the cottage being removed.
   
   The new, resubmitted plan was discussed and supported by the Wastewater Committee last month. It is considerably smaller than the original plan. There had been some concerns that the removal of the cottage could create a problem with the stability of the hillside and the previously installed leach field. Director Baskin moved to adopt the revised resolution, but add thereto the provision that the existing cottage shall not be used as a second unit. Director Boucke seconded the motion. The motion to adopt the revised resolution, renumbered as WW-2011-03, was approved by unanimous vote.
2. Discussion and possible direction to staff re: Stinson Beach County Water District Operations & Maintenance Budget (O&M) and Capital Improvement Projects (CIP) Budgets for Fiscal Year 2011-2012, (continued from the Saturday, May 21, 2011, Board Meeting.)
   Year-to-date water revenues are down, but miscellaneous revenue is expected to increase. The employee salaries will be raised by 2%, with a corresponding 2% increase in the employee contribution to the CalPERS retirement fund. By utilizing the annual lump sum prepayment option for required employer contributions of $129,028 before July 15, 2011, the District will save $4,970 by not making monthly payments.
   
   Director Boucke moved to adopt the Operations & Maintenance Budget and Capital Improvement Projects Budgets for fiscal year 2011-2012. Director Baskin seconded the motion. The budgets were approved unanimously.

E.    GENERAL BUSINESS

1. Discussion and possible direction to staff regarding construction material located at 7/20 Arenal Avenue [next to 12 Marine Way], Mr. Wayne Lazarus, owner, Mr. Tim Peterson, contractor.
   The General Manager had mailed Mr. Lazarus a letter on May 16, 2011 requesting that the construction material (rock) deposited next to Easkoot Creek be removed from his property's edge/creek bank area. This material had been deposited during construction of the new septic system at the neighboring property located at 12 Marine Way. Mr. Tim Peterson, the contractor at 12 Marine Way, contacted the General Manager, asking what needed to be done to restore the creek to its previous condition. Mr. Lazarus had also contacted the General Manager to inquire if this matter has been resolved. The Board unanimously decided, as an alternative solution, to direct the General Manager to notify Mr. Peterson that within the next 30 days, he must move the rocks to the opposite side of the property, away from the creek, to minimize the chances of the rocks becoming an impediment to surface run-off.
2. Discussion and possible direction to staff re: supporting a proposal for a multi-use path for non-motorized travel along a 4-mile stretch of the Bolinas Lagoon.
   At the March 19, 2011 Board meeting, during Public Expression, Mr. Gerry Coles, representing Bolinas Lagoon Hwy One Pathway, had made a brief presentation regarding the concept for a four mile long off-road Multiple Use Path between the Bolinas Lagoon and Highway One. At that time, the Board felt it was premature for the District to endorse the project and that he should seek input from the Stinson Beach Village Association. Mr. Coles stated that Supervisor Steve Kinsey believes this is really an important project. However, neither Marin County Parks and Open Space nor Caltrans has considered this matter. In the next several months, Caltrans will replace culverts and riprap to stabilize the shoreline around the lagoon. Mr. Coles feels this is a wonderful opportunity for them to study the possibility of improving public access around the lagoon, as well as protecting bicyclists and pedestrians from the dangers of passing vehicles.
   
   Mr. Coles had hoped the District would send two letters: (1) to the Open Space District and (2) to CalTrans. Vice President Sapanai inquired if Mr. Coles had received any input from the Village Association. Mr. Coles stated that had not yet interacted with the Association. Director Baskin suggested that Mr. Coles contact the Village Association to be placed on its agenda, since it is the town's liaison for local issues. Once the Village Association gives its support, the District will also endorse the project.
3. Discussion and possible direction to staff re: approving a Resolution Establishing an Employee Benefit Program for the Fiscal Year 2011 - 2012.
   Director Baskin moved to approve Resolution No. GB-2011-00 [renumbered GB-2011-03], establishing an Employee Benefit Program for the fiscal year 2011 - 2012. Director Boucke seconded the motion. The motion passed by unanimous vote.
4. Discussion and possible direction to staff to solicit bids for replacement of one-half of the District Office roof and the placement of solar panels upon the roof.
   The General Manager discussed his draft request for bids for replacing one-half of the District Office roof and then placing solar panels upon the roof. The Board unanimously directed the General Manager to proceed with the project by soliciting bids. If possible, bids will be solicited on Friday, July 15, 2011.

F.    APPROVAL OF MINUTES

Director Boucke moved to approve the minutes of May 21, 2011. Director Zell seconded the motion. Vice President Sapanai requested that the sentence beginning on Page 1, line 39 under Public Expression: "The Village Association is the community's forum for proposals and has a local Coastal Plan" be changed to read: "The Village Association is the community's forum for proposals and has input to the Local Coastal Program." The remainder of the minutes was approved by unanimous vote with the exception of Director Baskin who was not in attendance at the May 21 meeting.

G.    APPROVAL OF DISBURSEMENTS

Director Baskin noted that the price of coffee has skyrocketed recently and offered to assist the District with future coffee purchases. Director Boucke moved to approve the disbursements for May 18 and June 1, 2011. Vice President Sapanai seconded the motion. The disbursements were approved by unanimous vote.

H.    MANAGER'S REPORT

The General Manager discussed his monthly report. He reminded Ron Palla of Darling International, San Francisco, about the need for a Waste Haulers Permit and the $300 yearly permit fee to be able to haul waste cooking oil from Stinson Beach restaurants. Mr. Palla stated that he doubted if his company would do any future hauling in Stinson Beach because of his low profit margin. The General Manager will call Jim Machado to inquire if he would haul waste cooking oil if needed.

Maze & Associates are being contacted to schedule the auditors' site visit. The owners of the property at 6480 Panoramic Highway have been advised to remove an illegal sewage/septic connection under the cabin occupied by their tenant. The District's annual Consumer Confidence Report/Water Quality Report was distributed to all customers on June 9. The District's arsenic levels, while still within the guidelines, are getting closer to the action level. In case the new Pall units do not provide enough arsenic removal, there is enough room in front of the Pall units to add resin impregnated active carbon filters if necessary.

Grace Su, Senior Project Engineer, Northgate Environmental Management, Inc., attending as a member of the public, spoke of her interest in our wastewater system and tidal fluctuations. She requested that the General Manager send her a copy of the scientific study prepared by Stanford University researchers in early 2010 concerning groundwater discharge in Stinson Beach.

Tom Wredberg, a local realtor with Oceanic Realty, inquired if the number of bedrooms limits the wastewater generation rate. No, they do not. The District's current Title IV Wastewater Code provides its existing definition, "Design Flow - Notwithstanding the number of bedrooms, within a single dwelling unit, the minimum dispersal field area shall be based upon total floor area of habitable space." [Note: a posting error on the District website containing a draft Title IV regulation pertaining to the number of bedrooms, and that was never enacted, has since been rectified.]

I.    COMMITTEE REPORTS

None.

J.    CORRESPONDENCE

The Board reviewed the correspondence.

K.    ADJOURNMENT

The motion to adjourn the meeting was approved by unanimous vote. The meeting was adjourned at 10:45 a.m.