BOARD MEETING MINUTES

WORKSHOP MEETING
WEDNESDAY, FEBRUARY 9, 2005

A.    CALL TO ORDER/ROLL CALL

President Jim Zell called a Workshop meeting of the Board of Directors of the Stinson Beach County Water District to order at 5:00 p.m. on Wednesday, February 9, 2005, at the District Office located at 3785 Shoreline Highway in Stinson Beach, California.

Directors present:
Jim Zell, President
Scott Tye, Vice President
John Gilbert, Director
Elizabeth Sapanai, Director
Joe Veit, Director

Treasurer Present:
Barbara Boucke

Staff present:
Richard Dinges, General Manager/Secretary to the Board

B.    PUBLIC EXPRESSION

Ms. Barbara Scott, of 43 Arenal Avenue, summarized her father's engineering experience and stated that she was concerned about District bureaucracy. Ms. Scott stated that she intended to conduct a children's theatrical program at the Shakespeare at Stinson location and questioned whether the District for such a program would permit SAS over the upcoming summer.
Mr. Jeffrey Trotter, of Shakespeare at Stinson, stated that he had received a letter from the District regarding denial of his Waiver application and denial of his request to deny reduction of the application fee. Mr. Trotter asked the Board for guidance about appropriate steps to apply for a continuation of his waiver that expires in May of 2005.

C.    SETTING OF AGENDA

Motion to adopt the agenda as presented made by Director Sapanai, seconded by Director Tye, adopted by unanimous vote.

D.    GENERAL BUSINESS

1. Review of Ongoing Task List: Mr. Dinges stated that tree trimming would begin in the spring, that estimated costs for installation of a flow constrictor at VG I is prohibitive at $2,300.00 and the program would be cancelled, that he had issued a letter to the County Road Department regarding Panoramic signage and mirrors with no response do date, and that the preliminary plans for the new Treatment plant had been received. The Board discussed possible installation of a garbage receptacle at the bottom of Mac Davis trail, barn issues, the Black Rock Road easement issue, a facility workshop, landfill issues, Waste Management contract assignment, septic alarm policy, and current variance applications.
2. Review of Status of Failed Wastewater Systems: Mr. Dinges summarized the Manager's Report and stated that the Parkside system was currently operational.
3. Review of Failed Wastewater System at 275 Call del Mar, Mary Robinson, Owner: Mr. Dinges summarized the Manager's Report. The Board discussed strategies and options regarding final certification of the system. The Board directed staff to follow up in an official capacity and to issue a County property lien once associated costs and fees for final system approval are established. The Board directed staff to document all costs and to establish a repayment schedule through the tax roll.
4. Review of Alder Grove Well Funding: Mr. Dinges summarized the Manager's Report. The Board discussed overage costs for additional construction to meet current National security standards and to install an auxiliary power supply. The Board further discussed current DWR loan funding, a contract adjustment resolution, and possible implementation of a change order to increase the loan amount by approximately $184,000.

E.    COMMITTEE REPORTS

Director Veit, of the Financial Committee, stated that a meeting had been held with calPERS representative Ray Lane, stated that there was substantial District liability associated with the retirement plan, outlined the retirement program at MMWD, suggested alternate options to fund retirement, questioned the parameters of the pool, and confirmed that the Financial Committee would further look into this situation.
Director Sapanai, of the Wastewater Committee, stated that the committee had met to continue revision work on Title IV.
Director Tye, of the Grant Committee, stated that he had attended a Village Green I & II CSA Advisory Board meeting and had advised the committee of District Policy regarding the park's water use. Director Tye reported on other community meetings which he had attended.

F.    MANAGER'S REPORT

Mr. Dinges stated that there was an initial Alder Grove Well start-up scheduled for tomorrow and that an official start-up would follow the next week.

G.    ADJOURNMENT

Motion to adjourn made by Director Sapanai, seconded by Director Tye, meeting adjourned at 6:10 p.m. by unanimous vote.