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BOARD MEETING MINUTES

REGULAR MEETING
SATURDAY, JULY 26, 2003

A.    CALL TO ORDER/ROLL CALL

President Elizabeth Sapanai called a regular meeting of the Board of Directors of the Stinson Beach County Water District to order at 9:30 a.m. on Saturday, July 26, 2003, at the District Office located at 3785 Shoreline Highway in Stinson Beach, California.

Directors present:
Elizabeth Sapanai, President
Joe Veit, Vice President
Charles Dutkin, Director
Scott Tye, Director
Jim Zell, Director

Treasurer absent:
Barbara Boucke

Staff present:
Richard Dinges, General Manager
Raven Schauf, Recording Secretary

B.    PUBLIC EXPRESSION

Mr. Joe Veit, as a member of the public, asked that the water bottling issue and easement enforcement issue be addressed at a future meeting.
Ms. Elizabeth Sapanai, as a member of the public, asked that a viewing of a habitat/creek restoration video produced by the Point Reyes National Seashore be shown at a future meeting.
Mr. Richard Reasoner, of 280 Belvedere, requested that the Board and staff look into the possible clearing of Eucalyptus trees at the Steep Ravine tank as a fire safety precaution.

C.    SETTING OF AGENDA

Motion to revise the agenda, moving item 4, Water Use Reduction, ahead of item 2, Investment Policy, made by Director Veit, seconded by Director Tye, agenda revised by unanimous vote.

D.    APPROVAL OF MINUTES

Motion to approve June 4, 2003 with amendment made by Director Veit, seconded by Director Tye, approved by unanimous vote.
Motion to approve June 28, 2003 with amendment made by Director Tye, seconded by Director Veit, approved by unanimous vote.

E.    APPROVAL OF DISBURSEMENTS

Motion to approve June, 2003 disbursements made by Director Veit, seconded by Director Tye, approved by unanimous vote.

E.    FINANCIAL STATEMENTS

The Board received the un-audited Financial Statements ending June 30, 2003.

G.    PUBLIC HEARING

  1. Adoption of Resolution WW-2002-12, Directing the Immediate Abatement of a Nuisance Located at 43 Arenal, AP# 195-221-01, John Gilbert, owner: Mr. Richard Dinges summarized the Manager's Report, recommending adoption of the Resolution with a 45 to 60 day deadline. Mr. Gilbert summarized historical data, repairs, grease issues, tests and investigations, engineering options, and pumping monitoring regarding the problematic system. The Board discussed engineering options, possible design problems related to the system's designated water use, plate scraping, submittal of a written timeline. Motion to adopt Resolution WW-2003-12 with a maximum of 60 days to begin repair/replacement proceedings made by Director Veit, seconded by Director Zell, adopted by unanimous vote.
  2. Granting of a Water Use Charge Reduction for Property Located at 15 Lincoln, AP# 195-174-07, Charles and Margaux Kirsch, owners: The Board commented on the circumstances of the leak as regards the remote possibility of District staff involvement and the relatively small amount of the leak. Motion to grant a 50% reduction made by Director Veit, seconded by Director Tye, granted by unanimous vote.
  3. Adoption of Resolution GB-2003-12 Amending the Deposit and Investment Policy: Motion to adopt Resolution GB-2003-12, adding the Grants Committee Chair Person as a designated signatory made by Director Veit, seconded by Director Zell, adopted by unanimous vote.
  4. Adoption of Resolution GB-2003-13 Allocating Funds for Vehicle Purchase: Mr. Dinges summarized the Manager's Report. The Board discussed the lease option, interest rates, trade-in value, liability issues, and purchase vs. leasing. Motion to adopt Resolution GB-2003-13 made by Director Tye, seconded by Director Tye, adopted by unanimous vote.

H.    GENERAL BUSINESS

  1. Discussion of Pumping Permitting and Temporary Toilet Codes: Director Tye summarized District and County pumping permitting fees and charges, render pumping , and suggested possible fee increase. Director Veit discussed the possibility of lowering the fees to encourage small service operations. Mr. Dinges advised that the current annual fee of $300.00 was sufficient to cover District administrative costs. The Board further discussed volume monitoring, enforcement, and reporting requirements. The Board discussed temporary toilet issues including enforcement, monitoring, property owner responsibility, provider notification, District liability, fee modification and further review of fees and Ordinance requirements by the wastewater committee.
  2. Discussion of the Environmental Assessment for Easkoot Creek Prepared by the U.S. Department of Interior National Park Service: The Board discussed inaccurate information contained in the report, visitation "drive- through" statistics, purpose and need omissions regarding reference to the Lagoon Restoration Project, flooding and rainfall statistic errors, agency processing/co-operation problems, failure of the NPS to forward a copy to the District for comment, the Park restroom issue, and the habitat restoration project. The Board further discussed the importance of reopening/continuing constructive communication with the Park and directed the General Manager to forward a letter to NPS delineating the points discussed.
    Mr. Tony Lewis of Bolinas, stated that he felt that restroom issue should have been treated separately from the restoration issue and should not have been included in the EA.

I.    COMMITTEE REPORTS

Director Zell, Resource Recovery Project liaison, reported that there was very good quality compost currently available and recommended purchasing compost locally.
Director Tye, Grant Committee Chair, submitted a County report regarding the Seadrift bulkhead installation and suggested forwarding a response letter. The Board directed staff to forward a response letter.

J.    MANAGER'S REPORT

Mr. Dinges stated that the Ranch Booster Station dedication would be held on August 16, 2003 and that the weather station was online. Mr. Dinges further stated that the Washington State On-site Wastewater Treatment Seminar would be held on September 22nd and 23rd; Directors Sapanai, Zell and Tye expressed interest in attending.

H.    ADJOURNMENT

Motion to adjourn made by Director Veit, seconded by Director Tye, meeting adjourned at 11:40 a.m. by unanimous vote.

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