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BOARD MEETING MINUTES



REGULAR MEETING
SATURDAY, MAY 17, 2003

A.    CALL TO ORDER/ROLL CALL

President Elizabeth Sapanai called a regular meeting of the Board of Directors of the Stinson Beach County Water District to order at 9:35 a.m. on Saturday, May 17, 2003, at the District Office located at 3785 Shoreline Highway in Stinson Beach, California.

Directors present:
Elizabeth Sapanai, President
Joe Veit, Vice President
Scott Tye, Director
Jim Zell, Director

Directors absent:
Charles Dutkin, Director

Treasurer Present:
Barbara Boucke

Staff present:
Richard Dinges, General Manager

B.    PUBLIC EXPRESSION

Mr. Richard Reasoner, of 280 Belvedere, stated that a Tiburon resident had received a $54,000.00 water bill for a leak from a single meter and that subsequently MMWD now reads all meters on a weekly basis.

C.    SETTING OF AGENDA

Motion to revise the agenda, moving item 5, Shakespeare at Stinson, ahead of item 1, Rate Establishment, made by Director Veit, seconded by Director Zell, agenda revised by unanimous vote.

D.    APPROVAL OF MINUTES

Motion to approve April 10, 2003 minutes made by Director Tye, seconded by Director Veit, approved by unanimous vote.
Motion to approve April 19, 2003 minutes made by Director Tye, seconded by Director Veit, approved by unanimous vote.

E.    APPROVAL OF DISBURSEMENTS

Motion to approve April, 2003 disbursements made by Director Tye, seconded by Director Veit, approved by unanimous vote.

F.    PUBLIC HEARING

  1. Review of Shakespeare at Stinson Status: Mr. Dinges summarized the Manager's Report stating that SAS did not open on May 16th for performances. Mr. Trotter, of SAS, addressed items in the May 15th SBCWD letter to Johanna Patri at Marin County Planning regarding major construction, the fencing, plumbing, storage units, and guy wires. Mr. Dinges clarified that any items remaining in the riparian area would have to be removed. Mr. Trotter stated that the fire inspector would be conducting a walk-through on May 21st or 22nd, that SAS currently plans to open on May 24th, and that the plumbing was not completed or permitted.
  2. Adoption of Resolution GB-2003-02 Establishing Rates, Fees and Charges: Mr. Dinges summarized the Manager's Report, recommending adoption of the Resolution. Mr. Dinges outlined the effect of proposed increases for typical customer billing scenarios. The Board discussed the rationale regarding escalating basic water service charges for larger diameter meters. Motion to increase the pumping permit fee to $600.00 for the upcoming fiscal year, and increasing again in the year after that, made by Director Tye, motion died for lack of a second. The Board directed the General Manager to research County pumping permit fees and report back to the Board for possible future fee amendment. Director Sapanai read into the record the two submitted rate amendment oppositions from customers. Motion to adopt Resolution GB-2003-02 establishing rates, fees and charges as of July 1, 2003 made by Director Tye, seconded by Director Veit, adopted by unanimous vote.
  3. Adoption of Resolution GB-2003-03 Authorizing the Execution of a Contract for District Mapping Services: Mr. Dinges summarized the Manager's Report, recommending adoption of the Resolution. Mr. Richard Reasoner, of 280 Belvedere, stated that it would be a benefit to geo-reference the data with existing data for use by other local Stinson Beach agencies. Director Sapanai suggested that the General Manager coordinate the efforts of Stetson Engineering and Mr. Reasoner and have the interested parties discuss and adapt the geo-referenced District and property information to ensure that the data can be utilized by other Stinson agencies. Motion to adopt Resolution GB-2003-03 with contract amendment to include the phrase "not to exceed $6,000.00" and to delineate a requirement to submit monthly progress billings made by Director Veit, seconded by Director Tye, adopted by unanimous vote.
  4. Adoption of Resolution GB-2003-04 Authorizing the Execution of a Contract for Stream Flow Monitoring Services: Mr. Dinges summarized the Manager's Report, recommending adoption of the Resolution. Motion to adopt Resolution GB-2002-04 made by Director Veit, seconded by Director Tye, adopted by unanimous vote.
  5. Adoption of Resolution GB-2003-05 Establishing the Fiscal 2003-2004 Employee Benefit Program: Motion to adopt Resolution GB-2003-05 made by Director Zell, seconded by Director Veit, adopted by unanimous vote.

G.    GENERAL BUSINESS

  1. Review of District Investment Policy: Mr. Dinges summarized the Manager's Report. Ms. Boucke suggested and the Board agreed by consensus that the policy review be continued at a future meeting.

H.    CLOSED SESSION/RETURN TO OPEN SESSION

  1. Review of the General Manager's Performance and Salary: The Board met in closed session to discuss the General Manager's performance and to discuss amendments to his contract and salary. The Board returned to open session and Director Sapanai stated that District counsel would review proposed amendments to Mr. Dinges' contract.

I.    COMMITTEE REPORTS

None.

J.    MANAGER'S REPORT

Mt. Dinges advised the Board that, accept for the painting, the Ranch Booster Station was complete and suggested that a dedication ceremony be scheduled possibly after the July Regular meeting. Mr. Dinges also stated that the Well drilling had begun.

K.    ADJOURNMENT

Motion to adjourn made by Director Tye, seconded by Director Zell, meeting adjourned at 11:45 a.m. by unanimous vote.

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