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BOARD MEETING MINUTES



REGULAR MEETING
SATURDAY, SEPTEMBER 21, 2002

A.    CALL TO ORDER/ROLL CALL

President Charles Dutkin called a regular meeting of the Board of Directors of the Stinson Beach County Water District to order at 9:35 a.m. on Saturday, September 21, 2002, at the District Office located at 3785 Shoreline Highway in Stinson Beach, California.

Directors present:
Charles Dutkin, President
Elizabeth Sapanai, Vice President
Scott Tye, Director
Joe Veit, Director

Directors absent:
Jim Zell, Director

Staff present:
Richard Dinges, General Manager
Troy Pearce, Wastewater Engineer
Raven Schauf, Recording Secretary

Treasurer Present:
Barbara Boucke

B.    PUBLIC EXPRESSION

None.

C.    SETTING OF AGENDA

Motion to revise the agenda, moving Item 8 (Hunt Variance) after Item 2 (358 Seadrift Appeal) made by Director Veit, seconded by Director Sapanai, agenda revised by unanimous vote.

D.    APPROVAL OF MINUTES

Motion to approve August 17, 2002 minutes made by Director Sapanai, seconded by Director Veit, approved with amendments by unanimous vote.

E.    APPROVAL OF DISBURSEMENTS

Motion to approve August, 2002 disbursements made by Director Sapanai, seconded by Director Veit, approved by unanimous vote.

F.    PUBLIC HEARING

  1. Oath of Office Taken by Scott Tye as Director and Barbara Boucke as Treasurer: Mr. Scott Tye and Ms. Barbara Boucke recited the Oath of Office.
  2. Appeal of Leak Reduction Decision for Property Located at 358 Seadrift Road, AP# 195-300-14, Gallanter, owners: The Board agreed by consensus that it would hear the appeal. Mr. Dinges summarized the Manager's Report recommending a 50% reduction. Mr. Gallanter stated that the compliance conditions outlined in the Manager's Report had been met and that the leak occurred not only in one head of the irrigation system but in the main line as well. Director Sapanai stated clarification was needed regarding which main line was being referenced and that it would be difficult to justify a 50% reduction due to the apportionment of the leak between the irrigation system and the main line and that there was no submitted documentation regarding the main line portion of the leak. Director Veit stated that verbal information from the repair contractor was problematic and that written confirmation was preferable. Motion to grant a 37.5% leak reduction contingent on submittal of a signed document under penalty of perjury regarding the main line repair made by Director Sapanai, seconded by Director Veit, reduction granted by unanimous vote.
  3. Continuation of Variance Request for Property Located at 25 Dipsea Road, AP# 195-090-37, Barbara Hunt Trust, Owners, Saverio Marrocco, Agent: Mr. Dinges summarized the Manager's Report, recommending granting of the Variance. Troy Pearce summarized aspects of the proposed septic system. Director Sapanai stated that the application included procedural problems including failure of the neighbor notification to include a penalty of perjury statement and to indicate that square footage would be added to the property. Director Sapanai further stated that the information provided was not adequate to make the necessary findings and that documents regarding a previously granted Variance were not included. Director Veit stated that he agreed that the neighbor notification was not adequate. Director Tye stated that the required "special circumstances" should be defined in order for the findings to be made. Director Dutkin suggested that the item be continued. The Board advised the applicant to re- notice the neighbors in a timely manner in order to allow for a thirty day notice prior to the next hearing and to submit documents addressing the special circumstances. Motion to continue the Variance hearing to a November 6th Special Meeting made by Director Sapanai, seconded by Director Tye, continued by unanimous vote.
  4. Continuation of Leak Reduction Request at 27 Pradero, AP# 195-164-14, Skinner, Owner: This item continued.
  5. Granting of Leak Reduction Request at 337 Seadrift Road, AP# 195-310-46, Hazard, Owners: Mr. Dinges summarized the Manager's Report recommending a 50% reduction. Director Tye stated that in future, information listing ways to avoid leaks should be forwarded to persons requesting leak reductions. Motion to grant a 50% reduction made by Director Sapanai, seconded by Director Veit, reduction granted by unanimous vote.
  6. Denial of Leak Reduction Request at 209 Dipsea Road, AP# 195-320-72, Thomas, Owner: Mr. Dinges summarized the Manager's Report, recommending denial of the request. The Board discussed the circumstances regarding the leak caused by a hose being left on. Motion to deny leak reduction request and to offer a lenient payment plan to the owner made by Director Sapanai, seconded by Director Tye, reduction denied by unanimous vote.
  7. Granting of Leak Reduction Request at 9 Jose Patio, AP# 195-102-16, Secor, Owners: Mr. Dinges summarized the Manager's Report recommending a 50% reduction. Motion to grant a 50% leak reduction made by Director Sapanai, seconded by Director Veit, reduction granted by unanimous vote.
  8. Withdrawal of Variance Request for Property Located at 37 Belvedere, AP# 195-193-28/29, Eisenberg, Owners: This request withdrawn.
  9. Adoption of Resolution GB-2002-13, Authorizing Execution of an Agreement for Coliform Source Identification with Todd Engineering in the Amount of $10,502.00: Mr. Dinges summarized the Manager's Report, recommending adoption of the Resolution. Mr. Pearce outlined the limitations of Staff regarding Coliform Source identification, the need for experienced outside consultants, and State health code as it relates to the District's Coliform testing results. Director Tye suggested that the contract include an oral presentation of the report to the Board. The Board directed the General Manager to negotiate inclusion of an oral report at no additional cost. Motion to adopt Resolution GB-2002-13 made by Director Veit, seconded by Director Tye, adopted by unanimous vote.

G.    GENERAL BUSINESS

  1. Review of the District Conflict of Interest Code: Mr. Dinges summarized the Manager's Report, recommending no changes to the current Conflict of Interest Code.
  2. Discussion of 2002 JPIA/ACWA Conference Attendance: Mr. Dinges summarized the Manager's Report, offering to utilize his vacation time to attend the meeting. The Board directed the General Manager to attend the Anaheim Conference on November 18th and 19th

H.    COMMITTEE REPORTS

Barbara Boucke, District Treasurer, stated that the District should further pursue a leak reduction program in conjunction with the Seadrift Association and that she would assist in that endeavor. Mr. Dinges stated that he would forward a letter to Seadrift.
Director Tye volunteered to act as the Grant Committee. The Board directed Director Tye to attend the lagoon restoration hearing in Eureka.

I.    MANAGER'S REPORT

Mr. Richard Dinges stated that the 1.2 million CSDA loan contract was in progress and that the new Ranch Booster Station will be shipped on October 6, 2002.

J.    ADJOURNMENT

"Gail Bennett" motion to adjourn made by Director Sapanai, seconded by Director Veit, meeting adjourned at 11:35 a.m. by unanimous vote.

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